GP6 - How do I create GP6 Document slides?
What is a GP6 Document?

A set of GP6 slides is called a GP6 "Document" because you can also send it to others, submit it as an assignment, and generally treat it like a Document within GP6 and StudyPlace.

What are GP6 Slides?

Each GP6 "slide" is actually a tool for creating, displaying, and annotating content. Types of slides include:
  • Whiteboard. Blank Whiteboard on which users can interactively point, draw, and type.
  • Image. Background image on which users can interactively point, draw, and type.
  • Live Share. Slide that you can use to share an an application or an area of your screen during a live meeting. See Presenting GP6 Doc Slides, Live Share and Snapshots for more instructions.
  • Snapshot. This is the most powerful (and most complicated) Image slide creation tool. See below for more instructions.

Creating a GP6 Document and Adding Slides

  1. Open GP6.
  2. Go to the Library tab.
  3. Select New Document, add a Title, and choose which which Document to create.
    • Import MS Office / PDF / Image: Select an image or office document from your computer and generate slides from it.
    • Create Default: Creates a "default" set of slides ready to use for Live Share, Whiteboard, and Snapshot.
    • Create Blank: Creates an "empty" Document with no slides.
  4. Once your Document is created and open, use Add Slide to create additional slides. (To see the Add Slide button, hover the cursor over the Home slide or any other slide, and click the gray + sign. You will also need to allow Full Edit mode, after which the + sign will turn green.)
  5. When you click the Add Slide button, you have multiple options.
    • Import MS Office Doc / PDF / Image. This is the fastest and easiest way to create GP6 Doc slides.
    • Whiteboard. Open a blank Whiteboard slide so you can draw on it.
    • New Application or Display Snapshot. This is the most powerful (and most complicated) slide creation tool. See below for more instructions.
    • Live Share. Create a Live Share slide that you can use to share an an application or an area of your screen during a live meeting. See Presenting GP6 Doc Slides, Live Share and Snapshots for more instructions.

Creating GP6 Slides by "Import"

  1. Importing creates background image slides. The text and pictures are not editable after import.
  2. You may import doc, docx, ppt, pptx, pdf, jpg, and some other formats.
  3. The file name of the imported file should be just letters and numbers, with no spaces or special characters.
  4. Large files will take longer to import -- up to a minute or more.
  5. ppt/x or doc/x documents with images and text boxes that are carefully positioned relative to one another may not import well (positioning may be altered). Documents that use non-standard fonts may not import well. "Snapshot" should be used if the document has blocks with precise size and positioning requirements.

Creating GP6 Slides by "Snapshot"

  1. Follow the previous instructions to Create a GP6 Document if you have not already.
  2. Open the application you want to "snapshot" (e.g., Word, PowerPoint, a picture viewer, etc.). Make sure it is showing what you want to show to others. (The application window may be hidden behind other windows but must not be minimized.)
  3. To Add Slide, hover over the Home slide (or any slide) in the Slide Reel and click the green + sign.
  4. Select New Application or Display Snapshot.

  • Application Window Snapshot
    1. Select the application window (not a display screen) you want to share. This immediately takes a Snapshot of the application window.
    2. Create a "mask" around the area you want to share by clicking and dragging to create a box. Adjust the size and position of the Mask.
    3. Use the Copy to Slide button to create a new slide that contains just the masked area. (The new slide will be placed at the end of the Slide Reel unless you first select an orange triangle "pointer" between slides to determine where the new slide will go. The slide width should not be wider than the red border when you turn on Annotation.)
  • Display Snapshot
    1. Some application windows cannot be captured on some operating systems (e.g., Chrome browser or Libre Office in MS Windows). For these applications, select a display screen not an application window. This takes a Snapshot of the entire display screen (including GP6 if it is on that display screen).
    2. If you need to Snapshot a screen area with GP6 minimized, click the Delay button, then Update Snap, then immediately minimize GP6 and wait for the Snapshot to update. GP6 will restore itself after the Snapshot.
    3. Create a "mask" around the area you want to share by clicking and dragging to create a box. Adjust the size and position of the Mask.
    4. Use the Copy to Slide button to create a new slide that contains just the masked area. (The new slide will be placed at the end of the Slide Reel unless you first select an orange triangle "pointer" between slides to determine where the new slide will go. The slide width should not be wider than the red border when you turn on Annotation.)

Here is a short video demonstrating the process for PowerPoint.

Fast Snapshot of PowerPoint (or equivalent) Slides to GP6 Slides

Use of keyboard "hotkeys" can allow you to capture PowerPoint slides to perfect-copy GP6 slides at the rate of about two slides per second.
  1. Set up PowerPoint to show the first slide in editor mode (not the full screen presenter mode). The size of the slide itself should be about the same width as the red lines on the GP6 annotation (1000 pixels wide).
  2. Set up GP6 in Snapshot mode. Select PowerPoint as the Application Window to Snapshot. Draw a "mask" around the slide itself in GP6's viewing area.
  3. Use Copy to Slide to create a GP6 slide of the first PowerPoint slide.
  4. Make PowerPoint the active window, then use the keyboard Down-Arrow key to switch to the next PowerPoint slide.
  5. Use the keyboard CTRL-period key (on Mac this is CMD-period) combination to Copy to Slide the second PowerPoint slide. Note that PowerPoint is still the active window.
  6. Keeping PowerPoint as the active window, use the Down-Arrow key to switch PowerPoint slides followed immediately by CTRL-period to Copy to Slide. Repeat until all PowerPoint slides are captured. You can capture approximately two slides per second in this process. (Note that the final slides should be just inside of the red Annotation lines. If not, then fix the PowerPoint setup and do the process over.)

Annotating slides

  1. Select a slide in the Slide Reel (left side).
  2. Activate the Annotation tools (upper left).
  3. Add annotation to the slide. (Note that the slide thumbnail in the Slide Reel turns yellow, to remind you that there is unsaved annotation on that slide.)
  4. To "save" annotation on a slide, use the Flatten Annotation button in the Annotation tools (any annotation that is not flattened will be lost if you close GP6).

Saving GP6 Documents

  • GP6 Documents can have multiple Versions. This allows you to "save" a Version and then keep working on it or develop different Versions from it.
  • GP6 Documents and Versions always "save" to the cloud, not to the local computer.
  • In GP6, to "save" a Version you Lock that Version so it cannot longer be changed. Any further changes will create a new Version from the locked Version, while leaving the locked Version intact and accessible.
  • Lock the current Version using the Save button (upper left disc icon).
  • You must Lock a Version before it can be submitted to a StudyPlace assignment.
  • GP6 Documents and Versions of documents can be hidden or restored to visibility within your GP6 Document Library. This allows you to manage your GP6 library, where all documents and versions are stored in the cloud not on your local computer.

Source: www.pottersschool.org/gp6-create
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